Remote Administrative Assistant

About the Role:
Join our team at PanTech Deburring LLC, a proud Veteran-Owned business. We are looking for an organized, detail-oriented, and self-motivated Remote Administrative Assistant to support our daily business operations from home. In this role, you will be the administrative engine behind our team, handling document management, email correspondence, and data entry. If you are a proactive communicator who thrives in a virtual environment, enjoys managing organized digital spaces, and takes pride in a job well done, we want you on our team!

Responsibilities

• Email & Correspondence: Manage executive inbox traffic, flag urgent client inquiries, and draft professional emails to partners and vendors.

• Data Management & Filing: Input production logs, maintain cloud-based file directories (such as Google Drive/OneDrive), and update company records accurately.

• Calendar Management: Schedule virtual meetings, organize internal team syncs, and coordinate deadlines across different project timelines.

• Document Preparation: Format professional reports, draft basic business letters, and proofread outgoing company paperwork or client-facing descriptions.

• Meeting Support: Attend virtual video calls, take clear meeting minutes, and track follow-up tasks to ensure the team meets its commitments.

Requirements

• Experience: 1–2+ years of administrative assistance, clerical, or data entry experience. Prior experience working in a structured or remote office setup is a plus.

• Technical Skills: Proficiency with basic office software including Microsoft Office (Word, Excel, Outlook) or Google Workspace (Docs, Sheets, Drive).

• Remote Setup: A dedicated home workspace with a reliable high-speed internet connection and a computer capable of handling video calls.

• Communication: Exceptional written and verbal communication skills, with a focus on timely, clear responses via email and team chats.

• Core Values: High integrity, independent problem-solving skills, and strong time-management habits to stay productive without direct supervision.

Benefits

• Work-from-Home Flexibility: Enjoy the convenience of a 100% remote working environment with no daily commute.

• Competitive Pay: Hourly rate based on your direct administrative and software experience.

• Stable Schedule: Steady, predictable daytime working hours with an excellent balance of independence and teamwork.

• Respectful Culture: Work alongside supportive leadership in a highly professional, organized, and veteran-led small business.